Serve Boldly 2025 Trip Details

are you ready for 2025?

Serve Boldly is excited to add new locations AND half-weeks to the mix in 2025! We continue to diligently gather all of the details on dates, housing, showers, service organizations, and evening program activities - creating a solid youth-focused plan for you!

Youth completed grades 6-12, will have the opportunity to deepen their understanding of God’s presence in their lives, all while strengthening their relationships with one another and sharing in God’s mission together. Please note that some locations are for completed grades 8-12 only.

In the meantime, we welcome ministry leaders to start imagining your group accompanying and serving our neighbors at one of the 2025 community partners listed below:

Duluth, MN | Small Urban
Omaha, NE | Large Urban NEW!
Madison, WI | Small Urban
Milwaukee, WI | Large Urban

*Nashville, TN | Large Urban
Racine, WI | Small Urban
*San Diego, CA | Large Urban NEW!
*St. Louis, MO | Large Urban
*for youth completed grades 8-12 only

Details and pricing to follow soon…

HOW TO BOOK A TRIP FOR 2025

Beginning August 4 at 9 am CT, the Trip Leader will be able to submit information via our website. The Trip Leader will need to enter the following information:

Trip Leader Name, Cell Phone, Email
Congregation Name, Address, Phone
# of Estimated Youth Participants
# of Estimated Adult Participants (Ratio of 1 adult to 5 youth, with a minimum of 2 adults for group sizes of 5 or less)
Completed Grade Range of Participants (6-8, 8-12, 6-12)
Choice of Program Location & Date
One Alternate Choice of Program Location and/or Date
Any other details you want us to know…

On September 9, 2024, Serve Boldly will notify church groups of their assigned week and location by emailing a contract. Serve Boldly makes assignments based on a variety of factors including group reservation queue and site capacity. Most sites have a maximum capacity of 40 participants. Please reach out directly to [email protected] if you anticipate more than 40 participants.

A signed contract & deposit of $100 per participant is due within 30 days. Assigned week is reserved when BOTH the signed contract & deposit are received.

Please note: If a church does not return a signed contract with deposit within 30 days or at any point withdraws from their assigned week, the next church group on the list will be contacted.

IMPORTANT dates

August 4, 2024
Group Reservations open at 9am CT

September 9, 2024
Trip Assignments are made by Serve Boldly. Trip Leader receives Community Mission Plan & access to Trip Portal with planning resources.

February 1, 2025
Deadline for ALL participants to complete online registration with Serve Boldly.

March 1, 2025
Proof of Liability/Vehicle Insurance & Full Payment is Due

HOW TO REGISTER PARTICIPANTs

In November, individuals may complete registration information online. The Group Leader will receive a 2025 Community Mission Plan including a link & password to the Trip Leader Portal. The Portal will contain Health Resources and a guide to what's next. Info including the 2025 Theme, Pre-Trip Devotion, Worship Resources, and Packing List will be uploaded in the Spring.

Final payment, proof of liability insurance, and registration of individuals must be completed by March 15, 2025.

All participants age 18+ at the time of the trip will be required to complete a criminal background check to be completed by Serve Boldly/Green Lake Lutheran Ministries.

insurance

For your protection, Serve Boldly requires proof of liability insurance and vehicle insurance from every church that registers for a trip. During the trip you will not only be transporting your youth and leaders but also transporting Serve Boldly staff, as well as youth and leaders from other church groups to service locations and evening activities.

If you have concerns that your insurance does not cover your group while on the trip, contact your insurance agency ASAP. The following organizations provide trip insurance and/or medical insurance to groups or individuals.

travelguard.com (800) 826-4919
travelprotectors.com (877) 515-9055
churchfirst.com (888) 650-2685

cancellations

Participant cancellations received 45 days before the participant's trip will receive a refund minus a $50 per participant administration fee. A full cancellation of the trip by March 15, 2025 will receive the contract deposit back less an administrative fee of $50. All other cancellations are non-refundable. Exceptions may be made due to family emergencies and illness.