GROUP RESERVATIONSGroup Reservation of 2025 trips will open August 4, 2024 at 9am CT! Trip Leader will need to enter the following information:
On September 9, 2024, Serve Boldly will notify church groups of their assigned week and location by emailing a contract to the Trip Leader. Serve Boldly makes assignments based on a variety of factors including group reservation queue and site capacity. Most sites have a maximum capacity of 40 participants. Please reach out directly to [email protected] if you anticipate more than 40 participants. A signed contract, certificate of state tax exemption (if applicable) & a non-refundable deposit of $150 per participant is due within 30 days. The assigned week is reserved when BOTH the signed contract & deposit are received. Please note: If a church does not return a signed contract and full deposit within 30 days or at any point withdraws from their assigned week, the next church group on the list will be contacted. What's next?The Group Leader will receive a 2025 Community Mission Plan including a link & password to the Trip Leader Portal. The Portal will contain:
Curriculum information including the Worship Liturgies, Pre-Trip Devotion, 2025 Theme, Worship Guide, and Devotion Guide will be uploaded in the Spring. All participants (youth and adults) will need to complete registration online through Serve Boldly. A link for participants to register online is provided in the Trip Portal. Trip Leaders are encouraged to share this link with participants ASAP. All participants must be registered by February 1, 2025. This deadline is extremely important to our staffing and program preparation. It also provides our housing sites with the utmost consideration. Serve Boldly will email bi-weekly participant rosters to Trip Leaders from December 1 - February 1. Please be diligent. Proof of liability insurance and full payment must be submitted by March 1, 2025. All participants age 18+ at the time of the trip will be required to complete a criminal background check sent via email by Serve Boldly, a ministry of Green Lake Lutheran Ministries. |
payment & datesAugust 4, 2024
Group Reservations open at 9 am CT September 9, 2024 Trip Assignments are made by Serve Boldly. Trip Leader receives Community Mission Plan & access to Trip Portal with planning resources. February 1, 2025 Deadline for ALL participants to complete online registration with Serve Boldly. March 1, 2025 Proof of Liability/Vehicle Insurance & Full Payment is Due 
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insurance
For your protection, Serve Boldly requires proof of liability insurance and vehicle insurance from every church that registers for a trip. During the trip, you will not only be transporting your youth and leaders but also transporting Serve Boldly staff, as well as youth and leaders from other church groups to service locations and evening activities.
If you have concerns that your insurance does not cover your group while on the trip, contact your insurance agency ASAP. The following organizations provide trip insurance and/or medical insurance to groups or individuals.
If you have concerns that your insurance does not cover your group while on the trip, contact your insurance agency ASAP. The following organizations provide trip insurance and/or medical insurance to groups or individuals.
- travelguard.com (800) 826-4919
- travelprotectors.com (877) 515-9055
- churchfirst.com (888) 650-2685
cancellations
Cancellations of participants received between March 1, 2025 and 45 days before the group trip will receive a refund minus the $150 non-refundable deposit. All other cancellations are non-refundable. Exceptions may be made due to family emergencies and illness.
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Contact Serve BoldlyCall (320)796-2181 or email [email protected] |